EzyRent Learning Centre
EzyRent Learning Centre
Everything you need to know to find a great tenant and manage your rental with confidence.
Built by Paul J. Rouillard — founder of LandlordEzy and EzyRent, licensed REALTOR, with 23 years in real estate, property management, and technology. He started in the industry at 22 years old and built the system he always wished existed. It is only getting better.
Getting started — your first listing
Your first listing takes a few minutes. Here's the listing creation form, step by step.
Address & property type
Start typing the address and pick it from the suggestions so the map pin lands exactly right. Choose the property type, beds, baths, and square footage.
Photos
Upload up to 30 photos (JPG or PNG, 10 MB each). Drag to reorder and set your best shot as the cover — it's the first thing tenants see. These same photos power your move-in inspection later.
Rent & terms
Set the monthly rent and whether last month's rent is required. EzyRent never collects a security deposit — Ontario's RTA only permits a last-month's-rent deposit.
Availability & showing notice
Add weekly availability windows so tenants can only book inside times that work for you, and set your minimum showing notice (e.g. 2 hours) so you're never blindsided.
AI description polish
Write a rough description and tap "Polish with AI" — it fixes typos and tightens the wording in your own voice, without inventing details.
QR code & free For Rent sign
Once published, EzyRent generates a QR code and a free printable For Rent sign that links straight to your listing.
The complete leasing workflow
Nine steps from a live listing to a signed lease, a documented move-in, and monthly rent reporting — all inside LandlordEzy. Here's exactly what happens at each step, what you do, and what the tenant experiences.
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1
Listing created
What happens
You create a free listing on EzyRent — photos, details, availability windows, a QR code, and a free For Rent sign PDF generated automatically. Your listing goes live and appears on the EzyRent map.
What you do
Add clear photos, set your rent and availability, and publish. Print the free For Rent sign and put it in the window.
What the tenant experiences
Tenants discover your unit on the public /rentals map and listing page — free to browse, no account required.
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2
Tenant finds your listing and pre-screens
What happens
Before a tenant can book a showing they must complete a pre-screening form: income, employment status, income range, number of occupants, pets, and move-in date. You see all of this before you approve anything.
What you do
Wait for pre-screened requests to come in. Read the answers before deciding whether to spend time on a showing.
What the tenant experiences
The tenant fills out a short pre-screen form attached to the listing. No pre-screen, no showing.
Pro tip from Paul
Every single feature in EzyRent exists because I lived the problem it solves. Pre-screening before a showing seems obvious — but no platform did it properly before this one. I got tired of driving to properties to meet tenants who had three dogs, six occupants, and no income verification. That ends here.
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3
You review and approve the showing
What happens
You review the pre-screening answers and approve or decline the showing request. If approved, the tenant receives a confirmation with the date, time, and property address.
What you do
Approve the candidates worth your time, decline the rest. One click each.
What the tenant experiences
An approved tenant gets an instant confirmation email with the full showing details.
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4
"I'm on my way" confirmation
What happens
One hour before the showing, the tenant is prompted to click "I'm On My Way" and enter their ETA in minutes. You're notified immediately. If they don't confirm within 30 minutes of the showing time, it auto-cancels, both parties are notified, and a no-show is recorded against the tenant's email. Three no-shows = banned from the platform.
What you do
You get the tenant's ETA on your phone — or an automatic cancellation if they go quiet. You never wait around at an empty unit again.
What the tenant experiences
The tenant taps a button to confirm they are coming and shares an ETA. Ghosting carries real consequences.
Pro tip from Paul
I started in this business at 22 years old. After 23 years in real estate and property management I can tell you that the no-show problem costs Ontario landlords thousands of hours every year. The I'm On My Way system was the first thing I designed when building EzyRent because it was the problem that frustrated me most as a landlord. If a tenant cannot click a button to confirm they are on their way, they were never serious about the unit.
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5
Equifax credit check
What happens
If you like the tenant after the showing, invite them to complete a full Equifax credit check for $59.99. The tenant pays through the platform and the full credit report is delivered to your dashboard in minutes.
What you do
Send the invite, then read the full report before you sign anything.
What the tenant experiences
The tenant pays securely and completes a verified Equifax check that stays valid for 90 days and can be reused for other landlords.
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6
Convert listing to e-lease
What happens
When you select your tenant, click Convert to Lease from My Listings. EzyRent pre-fills the Ontario Standard Lease with the listing address, rent amount, and tenant details automatically.
What you do
Review the pre-filled lease, complete any remaining fields, and send for e-signature.
What the tenant experiences
The tenant signs digitally from any device. Both parties receive a signed copy. No printing, no scanning, no in-person meetings.
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7
Convert to move-in inspection
What happens
Once the lease is signed, click Convert to Move-in Inspection from My Listings. EzyRent pulls all your listing photos and video into a professional move-in inspection report automatically.
What you do
Review the auto-built report, sign it digitally, and share it with the tenant for their signature.
What the tenant experiences
The tenant reviews and signs the inspection digitally. A full PDF is generated and stored permanently — LTB-ready evidence from day one.
Pro tip from Paul
In 23 years I have seen more LTB hearings go sideways because a landlord had no move-in documentation than for any other reason. A signed move-in inspection with photos is your single most important piece of evidence if things ever go wrong. EzyRent generates it automatically from your listing photos. There is no excuse not to have one.
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8
Tenant profile and rent ledger
What happens
Once the move-in inspection is complete, the tenant is added to your LandlordEzy property management dashboard. A full tenant profile is created with lease details, rent amount, and move-in date.
What you do
Manage the tenancy from one dashboard — the rent ledger activates automatically and tracks every payment, balance, and receipt.
What the tenant experiences
The tenant has a clear record of every rent payment and receipt throughout the tenancy.
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9
Monthly Equifax rent reporting
What happens
Every month you can report the tenant's rent payment to Equifax through LandlordEzy.
What you do
Report rent in a couple of clicks each month — it gives you ongoing leverage throughout the tenancy.
What the tenant experiences
Tenants who know their rent is being reported pay on time consistently, and they build their credit history in the process.
Tenant screening guide
How to read a pre-screening response
- Check that monthly income comfortably exceeds the rent — a common benchmark is rent at or below ~30% of gross income.
- Match the number of occupants and pets to what the unit can reasonably support.
- Confirm employment status and that the move-in date lines up with your availability.
- Treat the pre-screen as a first filter, not the final word — the credit check confirms the picture.
How to read an Equifax credit report
- Look at the credit score as a summary, then dig into the detail behind it.
- Review payment history for missed or late payments and any accounts in collections.
- Check overall debt load and credit utilization against their stated income.
- Note the length and depth of credit history — thin files aren't automatically bad, but warrant more questions.
Red flags to look for
- Income that doesn't support the rent, or that can't be verified.
- A pattern of missed payments or accounts in collections.
- Reluctance to complete the pre-screen or credit check.
- Details that change between the pre-screen, the showing, and the application.
Questions to ask during a showing
- Why are you moving, and when do you need to be in?
- Who will be living in the unit, and do you have any pets?
- How long do you typically stay in a rental?
- Are you comfortable completing an Equifax credit check through the platform?
Legal protection
Why a signed move-in inspection matters
A signed move-in inspection with photos is your single most important piece of evidence if a tenancy ever goes wrong. It establishes the condition of the unit on day one, signed by both parties — which is exactly what the Landlord and Tenant Board wants to see. EzyRent builds it automatically from your listing photos, so there's no excuse not to have one.
How to use LTB evidence from EzyRent
Your signed lease, signed move-in inspection PDF, and complete rent ledger are stored permanently in your dashboard. If you ever need to file at the LTB, you can produce a clean, dated, signed evidence trail — instead of scrambling for documents you never kept.
When to issue an N4 notice
An N4 is the notice to end a tenancy for non-payment of rent. It can be served the day after rent is late, and it gives the tenant a set number of days to pay before you can apply to the LTB. A clean rent ledger makes the arrears on an N4 easy to prove. This is general information, not legal advice. For a specific situation, talk to a licensed paralegal.
How VirtualPM Legal Shield handles this for you automatically
Prefer to stay hands-off? VirtualPM Legal Shield is LandlordEzy's managed legal-protection service. It handles LTB notices and proceedings on your behalf, using the documentation EzyRent already generates — your signed lease, move-in inspection, and rent ledger — so the evidence is ready the moment it's needed.
Rent reporting
Why it matters
Tenants who know their rent is being reported to Equifax pay on time, consistently. It turns your on-time-payment expectation into something the tenant has a real stake in — and gives you ongoing leverage throughout the tenancy.
How to report each month
Once your tenant is on your LandlordEzy dashboard with an active rent ledger, you can report each month's rent payment to Equifax in a couple of clicks. The ledger keeps the payment history that powers the report.
What happens on the tenant's file
Reported rent helps the tenant build a positive credit history over time. Good tenants love it — it rewards the on-time payments they're already making.
Frequently asked questions
How does the pre-screening work?
Before a tenant can request a showing, EzyRent requires them to complete a short pre-screening form covering income, employment status, income range, number of occupants, pets, and move-in date. You review those answers and approve or decline the showing — so you only ever spend time on qualified tenants.
What happens if a tenant no-shows?
One hour before a showing, the tenant must click "I'm On My Way" and enter an ETA. If they don't confirm within 30 minutes of the showing time, the showing auto-cancels, both parties are notified, and a no-show is recorded against the tenant's email. Three no-shows result in a permanent ban from the platform.
Is the Ontario Standard Lease legally valid when signed digitally?
Yes. Ontario's Standard Form of Lease can be completed and signed electronically, and digital signatures are legally binding in Ontario. EzyRent pre-fills the lease from your listing data and routes it for e-signature, and both parties receive a signed copy.
How do I invite a tenant to do a credit check?
After a showing, open the tenant's request from your dashboard and send a credit-check invite. The tenant pays the $59.99 fee through the platform and completes a full Equifax check; the report is delivered to your dashboard in minutes.
What does the move-in inspection PDF include?
EzyRent builds the move-in inspection report automatically from your listing photos and video, captures the condition of the unit, and records both the landlord's and tenant's digital signatures. The finished PDF is stored permanently as LTB-ready evidence.
How does Equifax rent reporting work?
Each month you report the tenant's rent payment to Equifax through LandlordEzy. Reported rent helps tenants build their credit history and encourages consistent, on-time payments throughout the tenancy.
Can I use EzyRent if I only have one unit?
Absolutely. EzyRent is free to list and works exactly the same whether you manage one unit or hundreds — pre-screening, showings, credit checks, e-leases, and inspections are all available for a single rental.
What is VirtualPM Legal Shield?
VirtualPM Legal Shield is LandlordEzy's managed legal-protection service. For landlords who want hands-off coverage, it handles LTB notices and proceedings on your behalf using the documentation EzyRent generates — including your signed move-in inspection.
Is listing on EzyRent really free?
Yes. Listing, searching, pre-screening, and booking showings are all free. The only paid step is the optional $59.99 Equifax credit check, which the tenant pays through the platform.
Video tutorials
Step-by-step walkthroughs are on the way.
How to create your first listing
Coming soonPre-screening and showing approvals
Coming soonRunning a credit check
Coming soonCreating and sending an E-lease
Coming soonMove-in inspection walkthrough
Coming soonSetting up rent reporting
Coming soonReady to find a great tenant?
Listing on EzyRent is free. Post your rental and start collecting pre-screened, serious showing requests today.